DIGITAL THE ONLY OPTION IN A HIGH-STAKES INDUSTRY
How frustrating is it when you need geological data that you know has been gathered in the past but is unavailable to you when you need it? Imagine if previously collected data was lost and the cost of replacing it ranged from $50,000 to hundreds of thousands of dollars.
That is a common experience in the mining industry. In order to deliver a cost efficient analysis, it is imperative to locate and convert all existing hard copy documentation and integrate it with your digital data.
Measured Group is a mining consultancy specialising in geological modelling, resource estimation, mine planning, exploration services and geotechnical support. As a consulting group, Measured rely heavily on being able to access historical data. This is the foundation upon which they build modelling and guide future decisions for exploration and mine development. Accuracy is essential.
With global experience in due diligence, feasibility studies, mine planning and ore reserves estimates, the stakes in all of Measured Group’s work is high.
With each new project relying on historically collected paper-based data, Measured Group engage Avantix to digitise the data.
“Avantix undertakes painstaking digitisation of plans, maps, down-hole geophysics and drill logs,” says Avantix CEO, Duncan Lord. “The data is incorporated into geological-specific databases.
If data accessibility and accuracy are integral to your business, contact Avantix today.
PAPER IS AN IMPEDIMENT
Core samples drilled prior to a decade ago are exclusively available in non-digital format. This might be on thermal paper or plastic film, both of which are vulnerable to deterioration, or on long unwieldy lengths of paper. Each of which contain valuable data needed to be extracted manually, before being useful for future strategy decisions.
“Paper is an impediment,” says Lyon Barrett, Measured Group’s Principal Geologist – Managing Director, whose work is predominantly in the coal industry but includes other commodities such as iron sands, copper and gold.
DARK DATA IS LOST DATA
“Dark Data is when you know you have information there but, as you can’t put your hands on it, it can’t be used,” says Lord.
The challenges of “Dark Data” are not limited to the fields of geology and mining. Most businesses have data that is inaccessibly filed away (carefully or otherwise). Data that isn’t used, or isn’t accessible when needed, may as well not exist.
Digitisation of paper files can bring dark data into the light. Even without the huge costs involved in the mining industry, replication of data collection can be an expensive endeavour for businesses in all fields.
Despite these benefits, if a mining company has not previously experienced finding and then digitising dark data, understanding its importance is not always instinctive. “It can sometimes be hard to quantify the value that it will deliver,” says Barrett.
During the Measured Group consultation process it is necessary to identify if there is existing archival data and then establish its usefulness towards an up to date analysis. Referring to a recent engagement with a global mining company that tracked down archival material in a shipping container, Barrett says: “We were impressed with the way they listened to our questions and supported the digitisation initiative.”
The end result for this project? “The front-end costs associated with finding and digitising the lost data likely cost less than a tenth of any drilling that would otherwise have needed to happen,” says Barrett. “The knowledge of the mineral deposits was improved to the point that they were able to make fully informed decisions about how proceed.”
THE AVANTIX EXPERIENCE
Measured Group have come to rely on Avantix to convert these hard-copy graphs into digital data. These logs are scanned and each curve is converted into a LAS data, allowing easy importation into the modelling software.
“Avantix and Measured Group have worked together on four or five projects already,” says Barrett. “Avantix are very responsive; they turn data around as quickly as can be done. I’d always use them, as they always deliver.”
Avantix are ready to guide you through your digitisation process. Call us today to discuss your needs.
Building a new home is one of the biggest investments that many will make in a lifetime. When choosing a builder, an individual seeks a company that will go above and beyond.
AusHomes, builders of high-quality, cost-effective homes in South-East Queensland, are using Avantix’s digital scanning services to go above and beyond for their customers and their legal requirements. The bonus? A huge savings on cost.
EXCELLENT CUSTOMER SERVICE
“I get phone calls from people who I built a house for 20 years ago asking which roof tile was used during the build, or to get help finding the sewage connection point,” says Brett Shepherd, CEO of AusHomes, which work exclusively in the domestic building market.
Answering these kinds of questions is all part of AusHomes excellent customer service. When operating on paper archives of records, such a request would necessitate a trip to the rented storage facility and retrieval of the correct archive box. Shepherd soon realised there must be a better way.
“We moved to digitisation of our build records,” says Shepherd. “Now, thanks to OCR recognition and astute naming of our digitally scanned files, questions from homeowners can be answered with a few clicks, all within the one phone call.”
Find out today how digitisation could help your customer service excel.
EXCEEDING LEGAL REQUIREMENTS
Houses are built to last far longer than a lifetime. Yet legislation requires that records relating to a build are retained for less than a decade.
Though AusHomes hands over all certificates as well as a detailed folder relating to the build at completion, unsurprisingly, many people lose these over time.
Though complaints about AusHomes’ work are rare, disputes do happen. The easily retrievable digital files are AusHomes first line defence in their risk management of such instances. Without excellent records, any disputes can easily become a case of one word against another.
“For the protection of the company, we digitise all records including photographs of the home just before handover of the keys.”
Another benefit of AusHomes long-term view of record management is that their current practice is likely to be in line with any potential future changes in legislation. While other businesses may have to scramble to comply, AusHomes will likely be able to continue business-as-usual practice.
COSTS DRAMATICALLY REDUCED
If you assume that going digital would be an added cost of business, read on.
The financial benefit of AusHomes’ long-term digital strategy is substantial. Over more than 20 years in the business, during which they have built over 4,000 homes and apartments, the bulk of paper records was substantial and constantly growing.
“It used to cost $40,000 per year for rental of storage space just for records relating to new home builds” says Shepherd. “The cost of the digital scanning services is a fraction of that, around $5,000 per year.” Add in the costs of folders, binders, dividers and archive boxes for files that could be 2 inches thick and, according to Shepherd: “We’re talking about an aspect of our business that now costs less than a 10th of what it did previously.”
Speak to Avantix about how scanning services could reduce your costs.
Shepherd sums up the advantages of building record file digitisation. “It’s a highly efficient way of storing files that goes beyond current legal requirements, protects us in cases of dispute, and allows us to provide excellent customer service.”
Avantix congratulate AusHomes on their decision to build and protect their business by using digital scanning in a farsighted strategy that is contributing to them going above and beyond the expected.
Avantix are ready to guide you through your digitisation process. Call us today to discuss your needs.
TOWARDS A PAPERLESS MEDICAL PRACTICE
Paper-based medical records, and all the resources they require, will soon be relegated to the past for Moreton Eye Group, a multi-site eye health practice.
“Files can be 10 centimetres thick,” says Lesley Henderson, Moreton Eye Group’s Clinical Manager. “And the physical elements – the folder, the clip, the paper and the identification stickers – are surprisingly expensive.”
With an estimated 15,000 medical records files, a number that increases every week, that’s a lot of storage space.
Moreton Eye Group are undertaking a clear-sighted medical records digitisation project as a major step towards their ultimate ambition of operating as a paperless practice. The aim is simple: “We plan to turn our paper charts into electronic charts,” says Henderson.
Would your workplace blossom under the weight of less paper? Read on to hear more.
The positive changes resulting from the digitisation of health records will be seen across the practice. Moreton Eye Group operate across three practices and patients need to be seen at different clinics depending on their needs. Paper-based records need to be transported between clinics, necessitating a dedicated courier service.
“A lovely man named Dan gets into his van each weekday morning and does a round of the clinics,” says Henderson. Though other supplies form part of the transport needs, the majority is patient files. “It’s a 50-60 kilometre round trip each day,” says Henderson. Last-minute urgent appointments see administration staff dropping everything to fax pages from a record to another clinic.
Even within the one practice, a single file might be needed by two or three people simultaneously. “Currently, there is a fair bit of fossicking for files within a clinic,” says Henderson, of the need for doctors, nurses, allied-health and administration staff to all use the one paper-based record for their work.
The scanning of medical files will mean the end of file-fossicking and transport. All staff will be able to instantly access all files whenever needed.
If you’d like instant access to your files, contact Avantix today.
WORKING TOGETHER – DIGITISATION OF LARGE ARCHIVE FILES
Moreton Eye Group found Avantix by doing a websearch for another digital scanning company. “Avantix’s name came up in the search result also, so I rang both” recalls Henderson. “Avantix were so responsive, they came to see me immediately.”
After an initial pilot test, full digitisation commenced. Avantix worked alongside Moreton Eye Group to develop the best approach to scanning over 10,000 patient files. Each week, 50 archive boxes of files are digitised.
Avantix’s work with Moreton Eye Group has included working with the fully electronic medical records system provided by Dox.
“Avantix and Dox have worked together with Moreton Eye Group to deliver a highly efficient solution that caters to all types of information; both structured and unstructured,” says Duncan Lord, Avantix CEO.
“Avantix have really gone above and beyond,” says Henderson, referring to Avantix’s response when a file that is in the process of being digitised is unexpectedly required for an urgent appointment. “Avantix have gone out of their way, which is really appreciated.”
Of the level of customer service received, Henderson is equally full of praise. “Every one of the people who answer the phone knows what the project is,” says Henderson.
With the digitisation process in full swing, it is transition time for Moreton Eye Group. “There have been some challenges, especially in the early days,” says Henderson of the change from paper-based to electronic medical records (EMR).
The medical records scanning project has resulted in substantial savings in another major transition for the practice. Building costs for a brand new clinic have been substantially reduced as a result of not needing to include dedicated paper-records storage space.
Avantix congratulate Moreton Eye Group on their clear vision in enacting a farsighted digitisation strategy that will see practice efficiencies both within and across each of their clinics.