Repurpose valuable space and enhance practice efficiency through medical record scanning.
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MEDICAL RECORDS SCANNING

 

Avantix is a prominent scanning expert in the healthcare industry, well-versed in the challenges that medical practices encounter while managing their paper based patient records. Historical patient records have a long retention period and storage can create problems over time. 

  • When stored onsite, takes up valuable floor space that can be repurposed to offer additional care or services.

  • When stored offsite, may lead to issues with immediate access, leading to extra time burden and risk of damage or loss.

 

Our team of digital experts specialise in the optimum method for scanning and indexing physical patient records to seamlessly integrate into your medical record software, such as Genie, Gentu and MedicalDirector .

 

Digitise your medical records to gain the benefits of working in a fully digital environment. Converting your physical records into readily accessible, text searchable files, provides a myriad of advantages for medical practices.

 

AVANTIX MEDICAL RECORDS SCANNING PROCESS

Processes are tailored to your needs, whether regular scheduled batches or your complete archive in a single-batch scan.

Medical Record Scanning Step 1

COLLECTION

We initiate the process by collecting your records from your office or designated storage location, ensuring a secure and careful transfer to our health record scanning facility.

 
Medical Record Scanning Step 2

SCANNING

We ensure your documents are scan-ready by removing staples, paperclips and relocating post-it notes. Robust quality checking is conducted to adhere to health digitisation standards.

 
Medical Record Scanning Step 3

INDEXING / TAGGING

Through a combination of AI powered OCR and manual data entry, we extract essential data from your documents. This approach results in searchable metadata and tags for linking within your practice management / EMR software.

 
Medical Record Scanning Step 4

DELIVERY / INTEGRATION

Your digitised data is delivered securely or we can assist with the import/bulk record linking process. Original documents are returned or await your approval for secure certified destruction.

 

TYPES OF MEDICAL RECORDS WE SCAN

Leveraging our experience and technology, we have a proven track record in the digitisation of patient records for both public and private practice. Our comprehensive digitisation process encompasses a diverse array of materials and paper sizes, including, but not limited to:
  • • GP Referrals,
  • • Handwritten notes,
  • • Consent forms,
  • • Blood works,
  • • Immunisation records,
  • • X-ray’s,
  • • ECG print outs,
  • • & much more!

Discover the potential for
efficient record management.

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See where other companies in the medical industry are embracing their transition to digital and stay informed on the latest trends in scanning.

BENEFITS OF OUR MEDICAL RECORD SCANNING SERVICE

Medical Record Scanning benefit: Cost Savings

Reduced Costs

Medical record scanning can save money on storage costs, printing costs, and labor costs. This can free up resources that can be used to improve patient care.

Medical Record Scanning Benefit: Compliance

Improved Compliance

EMRs can help medical practices to comply with regulations, such as the Privacy Act 1988. This is because EMRs can be easily tracked and audited, which helps to ensure that patient information is being handled in accordance with the law.

Medical Record Scanning benefit: Efficiency

Increased Efficiency

Being able to search and retrieve all patient files (whether paper or digital origin) in the medical record software, provides quick and seamless access.

Medical Record Scanning Benefit: Optimised Space Utilisation

Optimised Space Utilisation

Repurposing record storage space, allowing better utilisation, for an organised and efficient environment. Enhancing the overall clinic experience for both staff and patients.

Medical Record Scanning Benefit: Provider Coordination

Provider
Coordination

Simplify collaboration among healthcare providers by transforming paper based records to be easily included in your electronic communications.

Medical Record Scanning Benefit: Enhanced Patient Care

Enhanced
Patient Care

Empowering healthcare providers with rapid access to patient data, enabling more precise and timely diagnoses.

Medical Record Scanning benefit: Security

Security

Digital patient records can be safeguarded with strong security measures including encryption, access controls, and audit reports.

Medical Record Scanning Benefit: Streamlined Administration

Streamlined Administration

Digitising records significantly reduces administrative tasks associated with managing physical patient records.

QUEENSLAND HEALTH’S TRANSITION FROM PAPER TO DIGITAL

Together, QCCAT and Avantix developed and implemented the Cancer Registry Imaging System.
A custom-built record system that would assist in the electronic management and processing of patient records and cancer notifications

VIEW FULL CASE STUDY

 

ON-SITE MOBILE SCANNING SERVICE

For records where high sensitivity or time-critical accessibility means they cannot leave your office, the Avantix mobile team & scanning equipment are ready to be deployed at your premises.

This self-contained and managed team can be embedded in your organisation, in a secure environment, giving you the perfect blend of control and convenience.

Which location best fits your needs?