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Avantix is a prominent scanning expert in the healthcare industry, well-versed in the challenges that medical practices encounter while managing their paper based patient records. Historical patient records have a long retention period and storage can create problems over time.
Our team of digital experts specialise in the optimum method for scanning and indexing physical patient records to seamlessly integrate into your medical record software, such as Genie, Gentu and MedicalDirector .
Digitise your medical records to gain the benefits of working in a fully digital environment. Converting your physical records into readily accessible, text searchable files, provides a myriad of advantages for medical practices.
Processes are tailored to your needs, whether regular scheduled batches or your complete archive in a single-batch scan.
We initiate the process by collecting your records from your office or designated storage location, ensuring a secure and careful transfer to our health record scanning facility.
We ensure your documents are scan-ready by removing staples, paperclips and relocating post-it notes. Robust quality checking is conducted to adhere to health digitisation standards.
Through a combination of AI powered OCR and manual data entry, we extract essential data from your documents. This approach results in searchable metadata and tags for linking within your practice management / EMR software.
Your digitised data is delivered securely or we can assist with the import/bulk record linking process. Original documents are returned or await your approval for secure certified destruction.
Leveraging our experience and technology, we have a proven track record in the digitisation of patient records for both public and private practice. Our comprehensive digitisation process encompasses a diverse array of materials and paper sizes, including, but not limited to:
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Medical record scanning can save money on storage costs, printing costs, and labor costs. This can free up resources that can be used to improve patient care.
EMRs can help medical practices to comply with regulations, such as the Privacy Act 1988. This is because EMRs can be easily tracked and audited, which helps to ensure that patient information is being handled in accordance with the law.
Being able to search and retrieve all patient files (whether paper or digital origin) in the medical record software, provides quick and seamless access.
Repurposing record storage space, allowing better utilisation, for an organised and efficient environment. Enhancing the overall clinic experience for both staff and patients.
Simplify collaboration among healthcare providers by transforming paper based records to be easily included in your electronic communications.
Empowering healthcare providers with rapid access to patient data, enabling more precise and timely diagnoses.
Digital patient records can be safeguarded with strong security measures including encryption, access controls, and audit reports.
Digitising records significantly reduces administrative tasks associated with managing physical patient records.
Together, QCCAT and Avantix developed and implemented the Cancer Registry Imaging System.
A custom-built record system that would assist in the electronic management and processing of patient records and cancer notifications
For records where high sensitivity or time-critical accessibility means they cannot leave your office, the Avantix mobile team & scanning equipment are ready to be deployed at your premises.
This self-contained and managed team can be embedded in your organisation, in a secure environment, giving you the perfect blend of control and convenience.
